AVIGuk collects personal data which you provide to us that is needed enable you to gain benefit from your membership. We do not collect personal data from any other source.
We have to have a legal basis to process this information and in our case, we say that we need this information in order to manage the contract that the Association has with its members. The contract between us is that in return for your subscription, we use your personal data to manage your membership subscription, qualifications, attendance at Association events and also to provide you with the information you need to make the best use of your membership. However, you can opt out of receiving general communications about the Association and its activities if you wish. This can be done by editing your online profile
Members have the right to request a copy of the data held by the Association and we will respond quickly and without charge. Members can also ask for data to be corrected or to be deleted, as long as that does not interfere with the Association’s ability to manage your membership.
Some of the data on the personal profile is used to compile an internal directory and is visible to the public if they search for you by name. You need to give consent to allow us to use your data in this way.
Your consent is also sought before we would use your identifiable image on any publication, including websites or social media.
We do not share your data with other companies or organisations for them to contact you or to use your data in any way.
Membership information is processed online by Wild Apricot on behalf of the Association. This company is based in Canada and means we must ensure that they are compliant with UK data protection laws.
Access to the data is strictly controlled to office bearers and staff responsible for membership management and events management.
Members’ data is archived within Wild Apricot when the member ceases to be a member of the Association by resignation, death or through lack of a valid email address. The reason for maintaining an archive is to enable accurate restoration of membership for anyone re-joining the Association. The legal basis for this is that the Association has a legitimate interest in continuing to hold this data. However, members may request that it be erased at the point of resignation or anytime thereafter. After being held for 3 years, the record is deleted.